South dakota state purchasing contracts

South Dakota Procurement Manual. p. 9

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Request for Proposal
SDOPM also may utilize a Request for Proposals (commonly referred to as an “RFP”) for requirements that preclude the use of a specification. A RFP is a competitive method of procurement whereby offerors are asked to submit proposals for the supply of goods and/or services in a format, which allows for the consideration of factors in addition to the price in the evaluation and award process. This method of solicitation is used when it is determined by SDOPM that the use of competitive sealed bidding is not practicable or is not advantageous to the State. The RFP solicits sealed price proposals from prospective vendors and seeks to obtain the “best value” for the State.

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Bid Responsiveness

Statutory, regulatory, and procedural guidance for bid responsiveness

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South Dakota Procurement Manual p. 6

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Responsive Bid: A bid that conforms in all material respects to the requirements set forth inthe invitation for bids.

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Bidder Responsibility

Statutory, regulatory, and procedural guidance for bidder responsibility

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Vendor's Manual, p. 5

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Responsible Bidder or Offeror: A person who has the capability in all respects to perform fully the contract requirements, and the integrity and reliability which will assure good faith performance.

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Goods and Services Procurement

State entity with the statutory authority and oversight for the purchasing of goods and services

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Total Delegation to Agencies

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The Bureau of Administration shall serve as the central procurement agency of the State of South Dakota. Except for the legislative and judicial branches and as otherwise specifically provided in this chapter and chapters 5-18B, 5-18C, and 5-18D, the Bureau of Administration shall procure, or authorize the procurement of all supplies and public improvements for state government. No claim for any such procurement may be paid unless authorization has been issued by the bureau. All state agencies and institutions are responsible for the procurement of services for their respective governmental unit. The governing body of all other purchasing agencies, including the legislative and judicial branches of state government, is responsible for procuring or authorizing the procurement of supplies, services, and public improvements for their respective governmental unit.